Formal Thank you Email after an interview- Guide and Samples

best thank you email after an interview

Done with your interview? Did you give your 200%?
Do not worry since you still have the last chance by sending a thank you email after an interview.

Over the years, a lot of things have changed in the hiring process. Shifting from telephonic interviews to Skype interviews, from group discussion rounds to filtering candidate’s resume via ATS bots, etc. Although one thing that isn’t going to change anyways is the basic etiquettes of thanking the recruiter. Sending a short thank you email after an interview would definitely give you plus 10 marks. 

In case your interview didn’t go well, you can still show your concern towards the position through a thank you mail. It cannot change the recruiter’s decision if you really sucked at the interview. However, referring to few of the sample thank you email after an interview can definitely help you if there is a head to head difference between you and the competitor candidate. You can mark the heroic impression with just one email.

Think about it!

If you are still Preparing for other interviews. We suggest you go over how to get prepared for interview and 17 common interview questions. If you are still applying for jobs, learn updating resume to get more interview calls.

Why you should consider sending an interview Thank You email?

Let us now get to the point on why are thank you letters that important? At first place, it becomes your good manners to thank him and appreciate for his time. Plus it can be your last opportunity to come in the limelight.

Moreover, a lot of time when we give an interview, we get nervous. It is most obvious if the hiring managers throw an unplanned question that you didn’t think would come across. Consequently, we sometimes fail to give our 100%. In that case the best thank you email after an intwerview can be a savior.

These thank you notes can even be used for your self-branding. Think about highlighting your “THE BEST” characteristics and selling yourself to the interviewee.

6 Must have details in the best thank you Email after an interview

1) Professional subject line

The first thing that will catch the recruiter’s attention is the subject line in the thank you email. It should be professional and to the point. It is best advised to mention the word ‘Thank you’ with your purpose of sending the mail. You can even write your name or the job title given in the description or both.

Sample follow up email subject lines are listed below:

  • First name last name- Job title
  • Thank you for your time
  • Getting in touch- follow-up for an interview of (job title)
  • Checking in about (job title) interview
  • Staying in touch – First name last name, Job title

2) Word of appreciation

Your purpose of sending this email is to appreciate the recruiter’s efforts to interview you. So include more and more phrases of appreciation. Be humble and polite while you are mailing your message.

  • I sincerely enjoyed our conversation…
  • Thank you very much for your valuable time…
  • Thanks for a healthy conversation…
  • It was great to meet with you and your team…

3) Customization

When you will write a follow-up email after interview, remember to customize it and not just copy paste it via google. You can refer to any specific point that the recruiter mentioned in an interview or any of your strong trait to highlight. This shows that you are really serious about the position and is looking forward to continuing a sustainable relationship.

The following thank you mail was drafted by a PR executive.

Wrong (conventional message)

Subject line: Follow-up for the interview of PR executive

Dear Rachita,
I hope you’re doing well!
I’m writing to follow up on the interview of Account Executive.
It was great to meet with you and the team earlier and I’m looking
forward to your update. Please let me know if there’s anything else I
can provide to assist in the decision-making process.
Right- (customized message)

Subject line: Follow-up for the interview of PR executive

Hi Rachita, (be specific while addressing the HR)
Hope you are doing well. 
I am reaching out to you to say thank you again for your time and
consideration. I enjoyed talking to you and Shobhita during the interview.
I especially enjoyed discussing your need for someone, who can create
value in PR communication. 
In our conversation, you mentioned that you are hiring PR executive
for Entertainment media and Automobile sector as well.  I would like
to inform you that, I don't want to restrict my choices to entertainment
for now as I am at the most initial stage of the career. I would be
interested to opt for any of the clients for Avian WE. it is just that, I am
sincerely aspiring to be a part of Avian. Moreover, if you need I can even
walk-in to have a fruitful conversation.  
Also, after our conversation, I am sure that I can do really well when it
comes to creating stories out of anywhere and everywhere. please get in
touch with me if you want to discuss anything more about my profile and
work efficiency. 
Sincerely, looking forward to your update. Kindly let me know if I can
provide any further assistance in the decision-making process. 

4) Reflect interest

The most important purpose of writing these emails is reflecting your concern towards the position. When your email would pop up in the recruiter’s inbox, he would definitely invest time in looking at it. So if you want the recruiter to take interest in you and your message, first reflect your interest for the position.

Wrong- (Boring thank you email after an interview)

Subject line: Thank you for your time

Dear [Interviewer’s name],

I would like to take a minute of yours to sincerely thank you for your time
yesterday, I really enjoyed our conversation and enjoyed learning about
the <Job Title> position overall. I hope you did as well.

It sounds like an exciting opportunity to me, and seems like an
opportunity I could excel in! I’m looking forward to hearing any updates
from your side. Moreover, please don’t hesitate to contact me if you
have any questions or concerns in the meantime.
Thanks again for the great conversation.
Best Regards,
[Your name]
Right- (Interesting follow up email letter sample)

Subject line: Thank you for your time

Dear [Interviewer’s name],

A sincere thank you for your time yesterday — it was a heartful pleasure
speaking with you about the Account Executive role. From our
conversation, I am sure that [Company name] has an energetic and
hard-working environment to work with.

Making it precise, I enjoyed discussing your need for someone who can
create value in the emerging organization like yours. I like approaching
complex challenges with a holistic approach. Moreover, I’ve continued
focusing more on my skills set since our meeting. Over the last few years,
I’ve encountered with many of the complex projects of research and
planning. we discussed: roadblocks in client budgets and lengthy
decision-making processes. In this process, I have efficiently worked with
patience and concentration delivering quality results.

While counting my relationship management with clients, I am focused
on building trust and boosting credibility. Plus, I’m excited about the
prospect of bringing that skill set to [Company name]. If you need any
further information, please feel free to contact me by email or phone.

Thanks again,

[Your name]

5) Request to get in touch

Your email is serving two purposes- one is obviously the appreciation mail and another is following up. In your mail, you should ask the recruiter to get in touch with you if he wants to clear any query or learn about anything else.

6) Remember word limit

These emails aren’t meant to be very long. 75% of the hiring managers will hardly devote time to read the entire mail. So you have to make an impression in fewer words as possible. Even you are writing a lengthy email, take care to mention important points at the initial paragraphs of the email. The standard word limit for any thankyou email should not exceed 150 words.

What is the right time to send follow up emails after an interview ?

A lot of time, our emails get ignored and aren’t considered important. But at the end of the day, it all depends on you. You need to think of the right time to send any professional email to be considered.

If you’re sending a thank you email after an interview, It is always recommended sending it the first business day after your interview, around lunchtime.

Therefore, if you were interviewed on any day from Mon-Thur, send it the very next day. If you were interviewed on a Friday, send it on Monday at lunchtime.

Refer these professional interview Thank you Email samples to send after an interview:

Sample Thank You Email 1 :

Subject line: Staying in touch

Dear [Hiring manager’s name],
Hope you’re well.

I’m reaching out to say thank you again for your time and consideration.
I sincerely enjoyed conversing with you and others at [Company name].
Being specific, I found the details you shared to be very motivating. I felt
as if you were aspiring to build my career in [your shared industry], I’d
love to learn more about how you’ve developed and applied your skills.
I know you’re busy, but if you can at least devote 10 minutes, it would be
great to have an inspiring conversation with you. Are you available for
a phone or a small chat sometime in the next few days?

Thanks again,
[Your name]

Sample Thank You Email 2 : 

Subject line: Thank you – (your name)

Dear (Mr./Ms. recruiter last name),
Thank you once again for sparing time and meeting me today about
the (Position name) role. I am really excited to learn more about the
position and (Company X).

After our fruitful conversation, I really feel that my (skills/experience
in a given specialty) are absolutely perfect to work for your organization.
If you feel that there is anything else I can provide in order to assist your
decision, please get in touch with me. I am sincerely looking forward to
hearing from your end.

Kind regards,
(Your name)

Sample Thank You Email 3 :

Subject Line: Thank You | Senior Project Manager Interview

Dear Ms. Smith,

I greatly appreciate you for the time you devoted to meet me yesterday
afternoon to discuss the Senior Project Manager Position. I am keen to
learn more details about the company and I enjoyed discussing the
details you shared about the collaborative organizational culture.
Now I am getting even more excited to be the part of your organization
and fit in for the role. In addition to our conversation, I want to mention
my records of organizing successful project launches under strict deadlines.
Moreover, I also have 2+ years of multimedia production and editing

Kindly let me know if there is any additional information I can provide.
Thank you again for your time. I hope to hear back from you and have
the opportunity to continue our discussion about the role.

First Name Last Name

Moreover, the next time when you come across any telephonic/face-to-face/video interview remember the basic courtesy. This might be your ultimate chance to hit the bull’s eye.

Good luck!

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