How to Write a Perfect Resume [A Complete Guide]

Are you struggling to design an impressive resume and get your dream job? Let’s not deny this that writing a good resume is a daunting task and getting noticed between hundreds of similar resumes is more threatening.  The obvious reason is that a recruiter doesn’t spend more than 5-8 seconds on a particular resume. That means the magic has to be created in the initial 5 seconds. Moreover, most of the companies employ Applicant Tracking System (ATS) which pre-filters the resumes and reject a bulk of them- even before they reach human hands.

So, keep your eyes on the page to discover the best and unique resume writing tips to write a Professional Resume and stand unique in the crowd.

What is a Resume?

Many of the applicants fail to build an effective resume because they do not understand the true sense of Resume. Before designing your Resume, you need to understand the meaning and importance of the resume.

A resume is your publicity where you market and sell yourself to the recruiter. So it definitely has to have the best of you. It is a brief documentation of a candidate’s skills, abilities, qualifications, work history, and educational background.

How to write a Professional Resume?

A Professional Resume should be specific in defining a candidate’s characteristics and it should match the company’s profile or the profile of the vacancy. In order to design a successful resume, take a pen and paper and list all the things you wish to add on to your resume. Then start filtering your list with the best of the best things that would glorify you and matches the required profile.

Choose a Professional Resume format that suits you.

Once you have decided the things to put on your Resume, you need to select a professional layout that would define you and your characteristics. An eye-catchy design is a gateway to your resume. This will make the recruiter gain interest in your profile in those initial 5 seconds. Remembered?

Resume Section Headings: 

These are basic resume section headings that you should have in resume. Again all may not be necessary. See what is relevant for you.

  • Career Goals / Objective /Summary: Brief summary of about you and your goals.
  • Employment History / Work Experience: In reverse chronological order with including skills required for job
  • Education / Educational Background: Schools, GPA, can include internships etc.
  • Extra Circular Activities: Any extracurricular activity and may include hobbies.
  • Skills and Expertise: Usually technical skills, knowledge that helps you do well in job.You may separate them into soft and hard skills and mention
  • Achievements: Could include publications, grants, presentations in conferences.
  • Awards and Recognition: Any certifications, scholarships
  • Below details are part of resume though they are not section headings , however, included here to make it complete. Usually, these details will be mention on the top of the resume along with name.
  • Email: Professional email to contact.
  • Phone number: Phone number to contact.
  • Social Proof: LinkedIn or any personal website.

List of Resume writing tips:

Before jumping into writing your own professional resume, it is always better to refer some examples or take guidance from an expert. We have collocated all the effective Resume writing tips by the experts:

Useful Resume Writing Tips info graphic. Details are elaborated in the blog.

1.   Consider first to put your education section first

While you draft the professional resume, first write all the things in rough. This will minimize mistakes. Your education plays the crucial role in your Resume. So highlight your qualification and grades first before listing your skills. However, this rule is not rigid, if you think that will not support your case, you may keep it later. For example, your education does not match with job role etc, you may move education section to later and bring relevant things such as experience to the forefront.

2. Match resume with the company description

Your resume should be aligned with the company’s description and required vacancy. Imagine writing cooking skills for an IT job? Or writing software skills for a school teaching job? Doesn’t go parallel. Right? So be attentive while finalizing your skills and proficiency for the job. These above two are extreme examples. Even in some cases for same job titles the skills required may be different. Read the job description carefully and optimize resume for ATS and human reading accordingly.

To get more interview calls, check your resume against job description. Find out skills required for the job, optimize resume with keywords as per recommendations. Get to pass ATS and get more interview calls.

Run Your Resume Against Job Description to Get Suggestions

3.    Most used Skills for Resume

It is always said that your resume should stand out from the crowd. So, I would suggest being very selective and unique while deciding your skills for the Resume. Some of the most used skills for Resume which goes parallel with all kind of jobs are:

It is always said that your resume should stand out from the crowd. So, I would suggest being very selective and unique while deciding your skills for the Resume. 

  • Some of the most used skills for Resume which goes parallel with all kind of jobs are here, and we cover more detail later in this blog.
    • Communication skills
    • Ability to work under pressure
    • Decision making
    • Time Management
    • Self-motivation
    • Leadership
    • Adaptability
    • Teamwork
    • Creativity

4. Use a reverse-chronological order.

When we have a lot of things to put it on our resume, we should follow a certain systematic order. People often get confused about what to put first and what to put later.  It is always advised to start from the newest to the oldest. This is referred to as the reverse-chronological order. This means that your resume will begin with the most recent job or achievement and end with the oldest experience. There are other resume formats such as functional format and combination format, decide which works best for your case.

5. Create a professional email address to use it in Resume.

Your contact information is the most important corner of your Resume. Most of the time people use a very unprofessional email address which they think is cool. But it is not! Professional contact information should only state your first name, last name or a few numerical.

For instance – Email addresses like or are not acceptable.

While  or can be accepted

6. Contact Information to put on a Resume.

Your full name in the resume should be written on the top of your resume. Your name is the title (heading) of your resume written in bold and clear font size. This has to be followed by the job title or job positioning that you are targeting. Remember the font type and font size should be significant and attention grabber.

*Note- Never write “Resume” or “Cumulative Vitae” in the top of the resume. Always write your full name only.

You are most likely to be contacted via email addresses. So add a professional email address first while listing your contact details. Next, add your phone number. Your contact number should be the one which has an efficient network and is available to make calls. At last, you can add the link to your personal homepage or portfolio website.

7. Mention your Promotions in previous company.

A professional resume is all about flaunting achievements and experiences. Therefore highlight all the positions that you have been awarded in the previous companies. Listing your promotions will help you get the desired job profile and a handsome pay for your work.

8. Recognize saving a copy of your resume as a pdf.

This is one of the basic things that are equally essential to be noted. Always save your resume as a pdf file. A pdf version looks more professional and organized. Word file is also acceptable format. In either file format, when you save your resume in the system make sure you rename it systematically. Always name your file with your name. for instance- “Sahil_Sinha_Manager_Resume.doc” instead of “Resume.doc”

9. Use Grammarly tool to correct spellings in your Resume.

No matter how good we are at writing English and applying grammar, we often make mistakes. So it is better to be on the safer side and use grammar tools to stay away from wrong English. Grammarly is suggested to be the best tool in order to check your English grammar and sentence construction.

10. How long should a Professional Resume be?

Now that we know recruiters don’t spend much time reading your resume that simply means that, a resume should be short and precise.  Longer resumes will invite vagueness and will distract the reader. If you want the recruiter to shortlist your resume go with the one-page format. If you have umpteen industry experiences to showcase then you can even opt for the two-page format. It is advised that the resume shouldn’t be more than 2 pages.

 Career Objective for a Resume

Importance of Career Objective for a Resume

What is a career objective for a Resume?

Career objective is the first thing that catches a recruiter’s attention after your full name. The magic has to happen in this part only. Writing a good objective for a resume is what is going to stand distinctively about your resume. The best career objective is a precise statement that mentions your objectives and goals to opt for a particular job or company. It gives information about the kind of career you are choosing, your important skills and prominent experiences. This statement can be very generic or can be specific at times- from a few words to a few sentences.

How to write a good career objective for your resume?

There is no rocket science to write an appealing career objective. You just need to break the monotony and try something original of your own. Follow a few tips to design your career objective:

  • Stop using the cliché style of writing resume objectives and make your own. This is where you can explore some creativity in you and play with words. Try using words that are least used and are unique.
  • Write the honest depiction of yourself. Don’t try to fake your objective. Materialistic objectives are always boring and distract the recruiter.
  • KISS- Keep it short and simple. Always remember that the space on a resume is precious. So think twice before you pour out your words. Ever section in your resume should be like a surprise package, telling employers something new and significant about you.

5 Resume objective examples

Here are few resume objective samples for reference purposes:

  1. Aiming to associate myself with an organization that shall give me umpteen opportunities to exhibit my creative and observational skills; ensures that assimilation of required professional skills while in the process of learning, performing and delivering.
  2. Willing to attain a position as a clinical practice assistant for a health maintenance organization by utilizing my award-winning writing, research and leadership skills.
  3. Aiming to join a recognized private university as an associate professor, where I can apply my five years of experience in teaching, training and my curriculum development skills.
  4. To serve as a creative writer enhancing the readership and reach of the magazine, utilizing my researching, writing and vocabulary skills at its par.
  5. To obtain a position of Search Engine Optimization executive where I can portray my SEO, digital marketing skills and utmost experience to drive the site traffic and search engine placement by applying my 15 years of IT industry experience.

Summarizing career objective

Writing career objective is not a strenuous task but it definitely demands a good time to be invested. If you are aspiring to impress the recruiter with your career objective, you have to be very creative and write genuine skills that would define you.

The sample resume objectives mentioned in this guide are unique, contains important skills, and experience. In short, a career objective is the summary of your resume.

     Key Skills to put on a resume

If I ask you to write down things what are you good at? Some might end up writing 10 of them while others couldn’t even figure out a single skill. Deciding your skills isn’t as easy as it seems.

What are the Skills?

Skills are the abilities that you acquire while working, studying, or conducting certain activities in your spare time. These abilities help you to complete certain tasks proficiently. Your skills play an important role in building your characteristics and tell a recruiter why you should get a job.

Importance of Skills to put on a Resume ?

Applicants often think why listing accurate skills in the resume are so important? Skills are going to be your ultimate sword to win this job opportunity. This is something that is going to sell you to the company or something that is going to decide your worth. So let them know your worth by highlighting some of the best skills in you. More importantly know how to use keywords or skills to beat ATS.

Difference between hard skills and soft skills?

In today’s’ competitive world both hard skills and soft skills are equally important for an applicant. Hard skills are those which are acquired through work or specific training. Hard skills may vary from job to job. For instance, few of the hard skills are computer programing, software skills, web designing, typing, accounting, finance, writing, legal skills, etc.

On the other side, soft skills are those that are not learned but acquired by the course of time through various experiences. These skills vary from person to person. Some of the examples of soft skills are communication skills, leadership skills, time management, work ethics, etc.

List of General Key Skills to put on your Resume?

Many of us are confused while deciding the skills to put on the resume. Here are few general resume skills examples that can be used in any kind of resume:

Best Skills To Put On a Resume

List of skills for resume to add in your Job Application form: ?

  1. Communication skills for a resume– these are the skills that are mandatorily required for all kinds of jobs. It adds a plus point to your CV. You can add few of the communication skills that are relevant for your job such as:
    • Excellent verbal and written communication
    • Effective Speaking skills and telephonic skills
    • Excellent presentation and negotiation skills
    • Effective listener and convincing speake
  2. Organization skills for a resume – some of the organizational skills that are required for every organization are:
    • Creating and keeping deadlines
    • Delegation
    • Goal setting and meeting goals
    • Decision making
    • Managing appointments
    • Team management
    • Project management
    • Making schedules
  3. Computer Skills for a resume – few of the basic computer skills that you can mention in your resume are:
    • Microsoft Office Word.
    • Microsoft PowerPoint.
    • Microsoft Excel.
    • Microsoft Access.
    • QuickBooks.
    • Effective E-mail communication.
  4. Social Skills for resume- Social skills are our soft skills. These skills help us to be socially acceptable. Some of the important resume skills examples that you can add in your resume are:
    • Communication.
    • Ability to work under pressure.
    • Decision Making.
    • Time Management.
    • Self-motivation.
    • Conflict Resolution.
    • Leadership.
    • Adaptability.

How to match your skills to the Job Ad?

There are umpteen skills to pen down. But finalizing the best five that resembles our characteristic and is required for the job is a tedious task. In many cases, we end up listing down the skills in our resume that aren’t actually required for the job. So your first step is to sit and decide what all skills are actually required for the job I am applying?

This doesn’t mean that you can’t add the less necessary skills or the skills that aren’t required. If you feel the skills are apt and match your personality, you are always welcome to mention them. But what you can do is you can highlight the skills that are demanded for the particular job.

Make an effective resume with these best resume writing tips and shine brightly in the crowd.

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